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How do I use an online service?

Simple. Through email and telephone for everyday communications and the use of simple to use 'secure transfer systems' for the upload and download of documentation.

You will need a scanner. Unless you have very little paperwork, this needs to be a scanner designed for document scanning rather than a slow flatbed scanner.

For light use a StrobeXP scanner from Visioneer is ideal.

For heavier use something like the Kodak i30 is a good choice.

There are many others you might wish to choose from.

Almost as important is a document management system. Have a look at Paperport from Nuance. You can then organise your paperwork, find what you want, run a paperless office. The Visioneer scanners usually come bundled with Paperport software.

If you need the services of a full-blown accounting department, but in a more cost effective manner, you can outsource these services.

Outsourced BookKeeping Relieves Your Stress

You will not have to worry about training and managing your accounting staff, or be concerned about having adequate coverage during vacation or illness.  You also gain an added layer of protection against internal fraud as your online book-keeper can handle the recordkeeping whilst your staff handle the cash.

What are the benefits of Outsourced Accounting?

• Reduce overheads
• Eliminate the need to employ specialist book-keepers and accountants
  
• Improve efficiency, virtually monitor your financial position
• Off-loading non-core functions
• Gain access to high-level accounting experience and knowledge
• Reduce operating costs
• Improve quality
• Allows you to access financial information online no matter where you are. You no longer have to be tied to your office.
• Improves your business' internal controls by outsourcing the bookkeeping and accounting functions and having them reviewed monthly.
• Eliminate paper
• Safeguards assets of your business by restricting employee access to sensitive information.
• Improved control against fraud